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We Work for Everyone Privacy Notice

Bristol City Council is the data controller for the purposes of the Data Protection Act 2018 and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means it determines what your personal data is used for and why it is collected. The purpose of this privacy notice is to tell you about how we collect and use personal data in connection with our service. We may update this privacy notice from time to time. When we do this, we will communicate any changes to you and publish the revised privacy notice on our website.

Our main address is City Hall, College Green, Bristol, BS1 5TR and our contact details can be found at https://bristol.gov.uk.

What data we need to collect and use?

To provide this service, we will collect and use some or all of the personal information below:

  • Name
  • Date of birth
  • Address
  • Telephone number
  • E-mail address
  • Passport /NI/NHS/driving licence numbers
  • Education / employment / career history

We get most of this information from you and from what we learn about you through your use of our services, but we may also get some information about you from:

Delivery Partners

  • North Somerset Council
  • Bath and North East Somerset Council
  • South Gloucestershire Council
  • Weston College

Referral Partners

  • City of Bristol College
  • Bath College
  • South Gloucestershire and Stroud (SGS) College
  • Weston College

Other Sources

  • Education Providers
  • Commissioned Partners
  • Employer (applicable end of participant journey)
  • Regulatory Bodies (if applicable)
  • Police (if applicable)
  • Legal Representative (if applicable)
  • Other Local Authorities

How do we use your personal information?

We use this information for one or more of the following reasons:

  • We Work for Everyone use e-mails / telephone calls to provide updates in connection with gaining employment and additional skills and in building an individual’s confidence, skill set and experience to assist in the journey to and or back into employment / training opportunities. Your data will be used so that a comprehensive employment initiative can be given to participants living in The West of England Combined Authority area. We will use your data to also measure the reach of the services being offered to make sure that everyone eligible is aware and able to access this initiative from under-represented

Our use of cookies on our websites

We sometimes store small files called cookies on your computer or other device to help improve your experience on our website.

We collect web statistics automatically about your visit to our site based on your IP address. This information is used to help us to improve your experience on our website.

Who else might we share your personal information with?

Sometimes we may need to share your information, but we will only do so where we have your consent or it is necessary or required by law. We will only share the minimum information for each circumstance. We may share some of your personal information with one or more of the following:

  • With Delivery Partners in the pursuit of helping to find suitable training / employment options
  • Referral partners (not all data, just name and contact details)
  • Organisations specific to building an individual’s confidence, skill set and experience to enter back into the labour market
  • Providers / suppliers of goods and services required

We may also use data processors to support our activities, for example by providing systems we need or delivering services on our behalf. These processors are:

Mailchimp (possibility to opt in or out of this process) [Mailchimp’s Privacy Policy]

None of your personal information will be routinely sent or held outside the UK. Should the transfer of personal information outside the UK become necessary, it will only take place if permitted by law, and then only where there are appropriate safeguards in place to protect the data.

What is the legal basis for our use of your personal information?

The information below shows the legal bases we are relying on to use your personal or special category (sensitive) personal information. You can see a list of the full legal bases we may rely on by looking at our main privacy notice.

Personal information

Our legal basis for using your personal information is to perform our tasks in the public interest.

How long we will keep your personal information?

We will hold this information for as long as it is needed or we are required to do so by law. In practice this means that your personal information may be retained for the relevant period listed below:

The European Social Fund which is jointly funding this project will require Bristol City Council (Lead Council) and it’s Delivery Partners to keep all information / data for the period of 10 years. After this, your personal information will be deleted or archived in line with Bristol City Council’s Document Retention Procedure.

Your rights as a data subject:

The law gives you a number of rights to control what and how personal information is used by us, including the right to access a copy of your personal information and withdraw your consent when we rely on your permission to use your personal data. Full details about your rights can be found in our main privacy notice. To access a copy of your personal information, more details and how to make a request can be found on our website here. To update or correct your information if it is inaccurate please contact Citizens Services here.

You can exercise any of these rights, ask questions about how we use your personal data or complain by contacting us at data.protection@bristol.gov.uk or by writing to our data protection officer at:

Information Governance Office
Bristol City Council
City Hall, College Green
Bristol BS1 5TR

If you think we have dealt with your information inappropriately or unlawfully, you have the right to complain to the ICO at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Fraud Prevention and Detection:

Bristol City Council is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing, administering public funds, or where undertaking a public function, in order to prevent and detect fraud. For more information visit www.bristol.gov.uk/data-protection-foi/fraud-prevention-and-detection.